THE ROLE OF INACTIVE RECORDS MANAGEMENT IN THE RECORDS RETRIEVAL PROCESS
DOI:
https://doi.org/10.51903/jurnalmahasiswa.v8i3.1742Keywords:
Archival, Inactive Records, Literature Review, Records Management, Records RetrievalAbstract
Inactive records management is an important part of archival systems because it plays a significant role in supporting the effectiveness of records retrieval processes. However, in practice, various problems are still found, such as disorganized records storage, limited human resources, and the lack of optimal use of retrieval tools, which cause information retrieval processes to become less effective. This study aims to examine the role of inactive records management in the records retrieval process based on previous studies and applicable archival regulations. This research employs a literature review method using secondary data obtained from scientific journals, books, and regulations relevant to the research topic. The results show that systematic inactive records management through arrangement, storage, retrieval tools, and records disposition can improve information accessibility and accelerate document retrieval processes. In addition, the effectiveness of records retrieval is influenced by storage systems, human resource competencies, the availability of retrieval tools, and the utilization of information technology. This study indicates that inactive records management not only functions as document storage activity, but also as an effort to support organizational information accessibility effectively and efficiently.
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