FRAGMENTASI REKOD TEKNIS DAN KELEMBAGAAN DALAM PENGELOLAAN ARSIP INAKTIF DI KEMENTERIAN PEKERJAAN UMUM PADA MASA REORGANISASI KEMENTERIAN 2023-2024

Amanda Kinanti Avrilia; Ellyn Eka Wahyu

doi:10.51903/jurnalmahasiswa.v8i3.1751

Authors

Amanda Kinanti Avrilia Politeknik Negeri Malang
Ellyn Eka Wahyu Politeknik Negeri Malang

DOI:

https://doi.org/10.51903/jurnalmahasiswa.v8i3.1751

Keywords:

custody chain, inactive archives, institutional reorganization, orphaned records, records fragmentation.

Abstract

The reorganization of Indonesia’s Ministry of Public Works and Public Housing (PUPR) into two separate ministries in 2023–2024 created significant archival challenges that have received minimal attention in bureaucratic reform literature. This study analyzes the forms of technical and institutional record fragmentation in the management of inactive archives at the Ministry of Public Works (KemenPU) during the reorganization process, identifies the contributing factors, and proposes a conceptual solution. Using a descriptive qualitative approach, data were collected through document analysis of relevant regulations and organizational records, as well as semi-structured interviews with informants involved in records management. Thematic analysis of 847 inactive archive files revealed that 34.1% had ambiguous custody status (orphaned records) and 44.3% had incomplete metadata. Three dimensions of fragmentation were identified: broken custody chains in infrastructure project records, threatened integrity of technical records, and stagnation of digital migration programs. In response, this study proposes the Records Custody Chain Protocol (PRKR) as an original conceptual framework comprising five sequential stages: pre-reorganization inventory, guided custody classification, single custodian determination, shared access agreement, and post-reorganization custody audit. This protocol offers a procedural yet adaptive instrument to address archival governance gaps during future government reorganizations.

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